» All Keyboard shortcuts for Microsoft Word 2016 for Windows

This table shows the most frequently used shortcuts in Microsoft Word.

To do this. Press

Go to "Tell me what
you want to do". ALT+Q

Open. CTRL+O

Save. CTRL+S

Close. CTRL+W

Cut. CTRL+X

Copy. CTRL+C

Paste. CTRL+V

Select all. CTRL+A

Bold. CTRL+B

Italic. CTRL+I

Underline. CTRL+U

Decrease font size 1 point. CTRL+[

Increase font size 1
point. CTRL+]

Center text. CTRL+E

Left align text. CTRL+L

Right align text. CTRL+R

Cancel Esc Undo. CTRL+Z

Re-do. CTRL+Y

Zoom. ALT+W, Q, then tab in Zoom dialog box to the value you want.

Navigate the ribbon with only the keyboard

Access keys are special shortcuts that let you quickly use
a command on the ribbon by pressing a few keys,
regardless of where you are in the program. Every
command in Word can be accessed by using an access
key. You can get to most commands by using two to five
keystrokes.

To use an access key:

1. Use the following table to choose the ribbon tab
that you want to open.

To do this. Press

Open File page to use the Backstage
view. ALT+F

Open Design tab to use Themes,
colors, and effects such as page
borders. ALT+G

Open Home tab to use common
formatting commands, paragraph
Styles, or to use the Find tool. ALT+H

Open Mailings tab to manage Mail
Merge tasks, or to work with
envelopes and labels. ALT+M

Open Insert tab to insert tables,
pictures and shapes, headers, or text
boxes. ALT+N

Open Layout tab to work with page
margins, page orientation,
indentation, and spacing. ALT+P

Open "Tell me" box on ribbon to type
a search term for Help content. ALT+Q. ,thenenterthe searchterm

Open the Review tab to use Spell
Check, set proofing languages, or to
track and review changes to your
document. ALT+R

Open the References tab to add a
table of contents, footnotes, or a table
of citations. ALT+S

Open the View tab to choose a
document view or mode, such as
Read Mode or Outline view. You can
also set Zoom magnification and
manage multiple windows of
documents. ALT+W

2. Press DOWN ARROW to move into the ribbon
tab that you selected, and then use ARROW keys
to move to the command you want.

3. Use TAB or arrow keys to move to different
commands in that ribbon tab. Some commands
cannot be accessed with an arrow key.

4. To move between groups on a ribbon, press CTRL
+RIGHT ARROW or CTRL+LEFT ARROW.

5. If the command is a standard button,
press SPACEBAR or ENTER to activate
the command that you want.

If the command is a split button (that is, a
button that opens a menu of additional
options), press ALT+DOWN ARROW to
move through the options and then press
SPACEBAR or ENTER to select that
option.

Use access keys when you can see the KeyTips

To use access keys:

1. Press ALT.

2. Press the letter shown in the square KeyTip that
appears over the ribbon command that you want
to use.

Depending on which letter you press, you may be shown
additional KeyTips. For example, if you press ALT+F, the
Office Backstage opens on the Info page which has a
different set of KeyTips. If you then press ALT again,
KeyTips for navigating on this page appear.

Change the keyboard focus without using the
mouse

The following table lists some ways to move the keyboard
focus without using the mouse.
To do this. Press
Select the active tab of the ribbon
and activate the access keys. ALT or F10.
Use access keys or arrow
keys to move to a
different tab.

Move the focus to commands on
the ribbon. TAB or SHIFT+TAB

Move down, up, left, or right,
respectively, among the items on
the ribbon, press DOWN ARROW, UP ARROW, LEFT.ARROW, or RIGHT ARROW

Expand or collapse the ribbon. CTRL+F1

Display the shortcut menu for a
selected item. SHIFT+F10

Move the focus to a different
pane of the window, such as the
Format Picture pane, the
Grammar pane, or the Selection
pane . F6

Move the focus to each command
on the ribbon, forward or
backward, respectively. TAB or SHIFT+TAB

Activate a selected command or
control on the ribbon. SPACEBAR or ENTER

Open a selected menu or gallery
on the ribbon. SPACEBAR or ENTER

Finish modifying a value in a
control on the ribbon, and move
focus back to the document. ENTER

Keyboard shortcut reference for Microsoft
Word

Create and edit documents
Create, view, and save documents

To do this. Press

Create a new document. CTRL+N

Open a document. CTRL+O

Close a document. CTRL+W

Split the document window. ALT+CTRL+S

Remove the document
window split. ALT+SHIFT+C or ALT+CTRL+S

Save a document. CTRL+S

Work with Web content

To do this. Press

Insert a hyperlink. CTRL+K

Go back one page. ALT+LEFT ARROW

Go forward one page. ALT+RIGHT ARROW

Refresh. F9

Print and preview documents

To do this. Press

Print a document. CTRL+P

Switch to print preview. ALT+CTRL+I

Move around the preview page
when zoomed in. Arrow keys
Move by one preview page when
zoomed out. PAGEUP or PAGEDOWN

Move to the first preview page
when zoomed out. CTRL+HOME

Move to the last preview page when
zoomed out. CTRL+END

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